Since a great deal of business correspondence takes place over the internet, much of your business letter writing may take place as emails. In this case, you will be attaching documents electronically and the wording can be switched to reflect the change. Be sure to keep document files in appropriate formats and in reasonable downloadable sizes. Make sure to insert your enclosures along with your letter prior to mailing. Similarly, if sending an email be sure to actually attach your documents.
How to End a Cover Letter + Example Cover Letter Closings
Although it is easy to make this mistake, slipping up on this detail can mar your professional image and give the recipient the impression that you don't pay attention to details. Elisabeth Natter is a business owner and professional writer. She has done public relations work for several nonprofit organizations and currently creates content for clients of her suburban Philadelphia communications and IT solutions company. Her writing is often focused on small business issues and best practices for organizations. Her work has appeared in the business sections of bizfluent, azcentral and Happenings Media.
She holds a Bachelor of Arts degree in journalism from Temple University. Skip to main content. References 4 SBA.
About the Author Elisabeth Natter is a business owner and professional writer. Natter, Elisabeth. Small Business - Chron. If you're going to crack a joke or use colorful language, you stand the chance of turning off the potential employer. But on the other hand, being funny might be just the ticket. No matter what, make sure your cover letter's ending matches the overall tone of your cover letter. Demonstrate your enthusiasm and confidence.
The conclusion is your opportunity to repeat your excitement about the job and your ability to do the job well. Reiterate how you will contribute to the company. Remind the employer how your skillset will transfer to the company and be put to use. What will you bring to the company? Focus on how the company will improve by hiring you, rather than how you will benefit.
Mention any enclosures.
Your application may require that you send a resume, writing samples, or other materials with your cover letter. Mention that you are enclosing them in the envelope or attaching them to the email you're sending. Patricia Smith and Dr. Joseph Johnson will arrive under separate cover. Ask for an interview.
Outline the next step. Depending upon the contact information you have for the company, write that you will follow up next week with a phone call or email to ensure your application was received. Tell the employer that you can also answer any preliminary questions at that time.
Include this kind of action that you'll be taking in order to demonstrate initiative. This will also help move your application forward. It is also important to note if a company requests no phone call inquiries. If this is the case, email instead. Thank the employer. Always thank the reader for her time and consideration.
It shows that you are polite and respectful of her time, something of great value in a busy work environment. Choose a closing word or term. When you're writing a business letter, your closing word or term options are limited, but you should still choose carefully. Be sure the closing is in keeping with the tone of your letter and appropriate for the type of company to which you're applying.
Don't use them if you're writing to someone you've never met.
What Is the Enclosure Notation in a Business Letter?
Capitalize only the first word in the phrase, and end the phrase with a comma. Type and sign your name. Leave four lines blank and then type your name.
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Include your signature above your typed name. Sign with a good quality pen in blue or black ink. You can create a digital signature by signing a piece of paper, scanning it into the computer, and creating a digital image file. Paste this image into the signature area of your letter. Add your phone number and email address. Include your phone number and email address again underneath your name. While you have included your contact information in the header of your cover letter, you should repeat this information so the employer can find it easily.
Then, your number will be right next to your name and will be easily found.
Traditional Cover Letter Example: School Teacher
Make note of enclosures under the signature block. For a formal business letter, you need to tell the reader that the letter has enclosures. Proofread your letter. It is essential to ensure that your cover letter is free from errors. Carefully comb through the letter for mistakes. Ask someone else to read through your letter as well.
Attachment Vs. Enclosure for a Business Letter
Convert your file to a PDF. Many job applications require that you send the letters via email or through a job application website.
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Send your cover letter in the manner requested. The employer will specify how she wants to receive materials. This may be in hard copy through the mail, or through a job application website, or via email. If you are sending the job application via email, you can choose to either include your cover letter in the body of the email, or you can include it as an attachment.
If you do attach it as a separate document, write a brief cover letter in the body of the email to explain yourself briefly. Yes No. Not Helpful 2 Helpful 7. You can, but you don't add an apostrophe to pronouns "yours" is already possessive , and you should capitalize the first letter of the first word: "Yours faithfully," on one line, then your name underneath. This closing is considered most appropriate for letters where you did not address the recipient by name e.
Related writing enclosure at the end of a cover letter
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